# Invite and manage users
#### Scope
This document explains how Administrators can invite new users and manage existing users within the organization using the **Users & Access Management** module.
It covers user creation, invitation methods, user status tracking, and basic user management actions.
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#### I am new. Where should I start?
If you are new, begin with the **User Management** page under the **Administrator** menu.\
From there, you can view all existing users, invite new users, and manage user statuses.
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#### Purpose
The purpose of this feature is to allow Administrators to:
* Add new users to the organization
* Send registration invitations securely
* Track user registration and activation status
* Manage and remove users when necessary
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#### Prerequisites
Before proceeding, ensure that:
* You are logged in with an **Administrator** role
* You have access to **Users & Manage Users**
* You have the required user information (name, email, organization unit)
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#### I already understand. How do I proceed step by step?
**1. Open User Management**
1. Navigate to **Administrator**
2. Select **Users**
3. Open the **User Management** page\
-> You will see a list of all users with their email, phone number, registration date, status, and last activity.
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**2. Invite a New User**
1. Click **Add user**
2. The **Add new user** dialog is displayed
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**3. Enter Basic Information**
Fill in the required fields:
* **First name**
* **Last name**
* **Gender**
* **Birthday**
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**4. Enter Contact Information**
Provide at least one contact method:
* **Email address** (organizational email)
* **Phone number** (optional, with country code)
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**5. Configure User Information**
* Select the **Organization unit**
* Enter the **Position** (optional)
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**6. Choose Invite Method**
Select one of the following invitation methods:
**Personal email**
* Enter the user’s personal email address
* The system sends a unique registration link to this email
**Shareable link**
* The system generates a registration link
* Admin can copy and share this link manually with the user
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**7. Send Invitation**
1. Click **Invite**
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**User Status Explanation**
* **Pending**\
The user has been invited but has not completed registration.
* **Active**\
The user has successfully registered and can access the system.
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#### Manage Existing Users
From the **User Management** list, Administrators can:
* Search users by name, email, or phone
* Filter users by status
* View registration and activity information
* Delete a user using the **Action** menu
* Import
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#### Deleting a User
1. Click the **Action (⋮)** button next to the user
2. Select **Delete user**
3. Confirm the deletion
> Deleted users will lose access immediately.
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